Salary Awards – Application instructions

Before you begin

Applicants must ensure they have the following:

• a ResearchNet account
• a CIHR PIN in ResearchNet
• a Common CV account

Applicants should only have one ResearchNet account. If you have already accessed ResearchNet in the past, do not register for a new account.

Note: The above may also apply to other Participants if there is such requirement indicated in the funding opportunity.

General Application Process

1. Applications must be prepared, finalized and submitted by applicants using ResearchNet, in either one of the official languages.
2. Complete all tasks listed for the funding opportunity to which you are applying, as well as those described below (if applicable).
3. Any information that exceeds the page/character limits, or is not required, will be removed from the application prior to peer review.
4. Review the funding opportunity How to Apply section under the subsection "Specific Instructions" and provide the additional information requested.
5. Determine what signatures are needed for each part of the application. See the funding opportunity, and consult in the CIHR Application Administration Guide.
6. Print the Signature pages, found in ResearchNet, needed for the funding opportunity.
7. Offline, obtain required signatures for all signature pages.
8. Scan the signature pages.
9. Upload the signed signature pages to ResearchNet as part of the submission before the application deadline date.
10. Preview all components of the application in ResearchNet using the "Preview" task to ensure that the application is complete.
11. Submit the completed electronic application to CIHR through ResearchNet. Note: CIHR cannot legally accept an application until the "Consent and Submit" task is completed on ResearchNet.
12. This document provides general instructions, but does not necessarily represent an exhaustive list of all information required to complete an application.
13. All attachments must be in PDF format and must adhere to the Acceptable Application Formats and PDF Attachments guidelines. CIHR reserves the right to withdraw your application if it does not meet these requirements.

For technical help, contact us Monday to Friday, 7:00 a.m. to 8:00 p.m. Eastern Time.

support-soutien@cihr-irsc.gc.ca
1-888-603-4178
613-954-1968

For more information not addressed therein, email support-soutien@cihr-irsc.gc.ca.

Tasks required for completing a Salary Award application:

Note: Not all funding opportunities will include the optional Manage Access task. The Manage Access task will be enabled based on individual funding opportunity requirements. For more information, please see the Frequently Asked Questions (FAQ).

A. Complete the Common CV

CIHR Nominated Principal Applicants (and other Participants, if applicable) must choose the Common CV template associated to their role, and as per instructed in the "How to Apply" section of the funding opportunity.

Common CVs are required regardless of the citizenship of the participants. To produce a Common CV:

1. Go to the Common CV website and "Login".
2. Under "CV", select "Funding", then select CIHR and the appropriate CV type from the dropdown. Then click "Load".
3. Enter all the relevant and necessary data and click on "Done". A validation will automatically be performed and errors, if any, will be displayed. The validation rules are specific to CIHR and the selected CV type.
4. Review the CCV data online and via a preview of the PDF.
5. When satisfied, click on "Submit".
6. Record the confirmation number that is displayed with the status message (which can also be found under the "History" tab and on the first page of the CCV PDF).
7. Enter the recorded confirmation number under the "Identify Participants" section on ResearchNet. Note: It is the responsibility of applicants to obtain the CCV confirmation number from other Participant(s) and to record it in their application on ResearchNet.
8. If changes are required to the CCV, applicants must repeat the steps above and record the new confirmation number.

Note: During peak periods, there can be a delay for the validation of the CCV confirmation number by ResearchNet. It is highly recommended that applicants enter their CCV confirmation number (and those of other Participants, if applicable) in their application well in advance of the competition deadline.

Important Common CV information required for the Salary Award funding opportunities

In addition to the instructions in the CCV, here are additional instructions for applicants (and other Participant(s), if applicable). Do not feel obligated to complete every CCV field, but at least complete sections that align with adjudication criteria of the funding opportunity.

1. Section entitled "Education", Sub-Section entitled "Degrees"
   • Every degree (Bachelor, Masters and Doctorate) must be recorded in the CCV whether they are complete or in progress. In addition, the following information must be entered in the applicant's CCV for eligibility purposes:
     • Degree Type
     • Degree Name
     • Specialization
     • Organization
     • Degree Status
     • Degree Start Date (YYYY/MM)
     • Degree Received Date / Degree Expected Date (YYYY/MM) (if applicable)
     • Supervisor (if applicable)
2. Section entitled "Recognitions"
   • Indicate any recognition received, including honors, distinctions, prizes, awards and citations. For further details regarding recognitions, click on the "?" next to the "Recognitions" section title.
3. Section entitled "Employment", Sub-Section entitled "Leaves of Absence and Impact on Research"
   • Applicants must describe any special considerations that have had an effect on their performance or productivity. They must include any considerations that may have resulted in delays in disseminating their research results, such as health problems, family responsibilities, disabilities or other circumstances (for example, the time necessary to complete a monograph, file a patent, or commercialize an industrial process or product; and for health professionals only, engagement in post-degree non-research related clinical training (residency, etc.) for up to 2 years only). Applicants must explain any gaps in the chronology of their experience. Personal career choices such as Professional or Independent work experience are not considered eligible interruptions.
   • If there are none, leave this section blank.
4. Section entitled "Research Funding History"
   • This list should only include research funding entries whereby the applicant was formally recorded as co-applicant, co-investigator, co-knowledge user, collaborator, decision maker, policy maker, principal applicant, principal investigator or principal knowledge user.
   • The information in this section should not duplicate information included elsewhere in the CCV (e.g. awards such as CGS Master's awards and CIHR Doctoral awards or any other type of federal or non-federal awards should be listed in Recognitions and not in this section).
   • If there are none, leave this section blank.

In line with DORA, applicants can highlight a broad range of contributions and impacts. For further guidance consult the Applicant Resource: How to highlight your research contributions and impacts.

5. Section entitled "Activities"
   • The activities and contributions defined in this section should include both academic and non-academic achievements, and their relevance and impacts;
   • Only entries with dates within the past 5 years may be submitted;
   • If there are none, leave this section blank.
6. Section entitled "Contributions"
   • Presentations:
     • Conference poster presentations should be listed under "Presentations". If the abstract was published in a conference journal, it should be listed under the sub-section entitled "Conference Publications" found under the "Publications" section;
     • Only entries with dates within the past 5 years may be submitted;
     • If there are none, leave this section blank.
   • Publications:
     • All publications should be listed under the sub-section entitled "Publications";
     • Only entries with dates within the past 5 years may be submitted;
     • If there are none, leave this section blank.
   • Intellectual Property:
     • This section should include details for patents and intellectual property rights for technology transfer, products and services. Do not include publications in this section. Descriptions might include the title, patents or intellectual property rights number and date, country(ies) of issue, the name of the inventors, as well as relevance or impact of the stated item;
     • No entry limits;
     • If there are none, leave this section blank.

B. Complete the Salary Award ResearchNet application

1. Identify Participants

1. Identify, at a minimum, a Nominated Principal Applicant. Consult the funding opportunity and the applicant eligibility requirements in the CIHR Application Administration Guide.
   • This section collects information on the Nominated Principal Applicant:
     • CIHR PIN;
     • CCV Confirmation Number;
     • Contact information which will serve CIHR to communicate with the applicant if needed.
2. If applicable, identify other Participants with their associated roles as per instructed in the "How to Apply" section of the funding opportunity.

Section: Attachments

Review the funding opportunity “How to Apply” section under the subsection "Specific Instructions" and provide required attachments, as applicable.

2. Enter Proposal Information

This section collects information related to the research project of applicants.

Note: Refer to the specific funding opportunity to which you are applying for specific information to be provided.

Title

Provide a title for the project that is in a language clear to the general public. The Project Title cannot be edited after your application is submitted.

Lay Title

Provide a lay title for your project that is in a language clear to members of the general public. Lay titles are used by CIHR to inform the public and Parliament about the valuable research supported through public funds.

Lay Abstract

Describe the project in a way that is accessible to a lay audience. Indicate how the proposed research/training/dissemination can improve personal health, the health of populations and/or the health delivery system. This information is used by CIHR to inform the public and Parliament about the valuable research supported through public funds.

Institution

Select the institution that will administer the funds. Consult the Institutional Eligibility Requirements in the CIHR Application Administration Guide for more information.

Certification Requirements

If the application is selected for funding, the necessary certification requirements must be met in accordance with policies on ethical conduct of research. Relevant policies:

• Agreement on the Administration of Agency Grants and Awards by Research Institutions
• CIHR Funding Policies

Is this a clinical trial?

Indicate if this application includes a clinical trial. For more information regarding clinical trials, please consult the CIHR Policy Guide – Requirements for Registration and Disclosure of Results from Clinical Trials.

Does this Application Contain a Randomized Controlled Trial?

Indicate if this application includes a randomized controlled trial. Refer to the funding opportunity on specific requirements for randomized controlled trials for the program to which you are applying.

In order to carry out the proposed research in this application, is an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act required?

Indicate if your proposed research is such that an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act (CDSA) will be required. Consult the Department of Justice website for details regarding Section 56 of the CDSA and the Health Canada website for details regarding obtaining an exemption under Section 56 of the CDSA.

Does this application propose research involving Indigenous Peoples?

Indicate if the application proposes research involving Indigenous Peoples. This information will be used for statistical purposes only.

Applicants, whose proposed research will involve Indigenous Peoples, please consult Ethics of Health Research Involving First Nations, Inuit and Métis People.

Are sex (biological) and/or gender (socio-cultural) considerations taken into account in this study?

Indicate if sex (biological) and/or gender (socio-cultural) considerations are taken into account in this study. For guidelines to sex and gender based analysis, please consult the CIHR website. Also describe how sex and/or gender considerations will be considered in your research design or are not applicable (limit of 2000 characters, including spaces).

Containment Level

Definitions of Levels may be found in the Canadian Biosafety Standards and Guidelines.

Environmental Impact

CIHR must review proposals for potential impacts on the environment in accordance with the Impact Assessment Act.

Period of Support Requested

Indicate the period of support required. Note: Applicants should consult the funding opportunity for period of support that are available.

Proposed Start Date

Please indicate the date for which funding for the research project/program would begin (funding start date must be within proposed start dates specified under the “Conditions of Funding” of the selected funding opportunity although project/program may have already started).

Descriptors

Provide keywords to describe the research project, the techniques and the methodologies it will employ, and the areas of interest.

Areas of Research

Select the areas of research that best describe the proposal from the list provided.

Classification

Select the classifications that best describe the proposal from the list provided.

Themes

Select a primary theme classification. Indicate additional theme classifications only if the substance of the application significantly overlaps more than one theme. Consult the Definition of the four CIHR Themes in the Guidelines for the Eligibility of Applications Related to Health. This information may be used, along with other elements of the application, to assign the application to the most appropriate Peer Review committee.

Suggested Institutes (Categories)

Select a Primary CIHR Institute whose research mandate is related to the application's research area(s) and objective(s). Additional Institutes should only be selected if the substance of the application significantly overlaps with the research mandate of more than one Institute.

Attachments

Review the funding opportunity “How to Apply” section under the subsection "Specific Instructions" and provide required attachments, as applicable.

3. Complete Summary of Research Proposal

The summary of research proposal is among the most important parts of the application. Unless otherwise specified in the funding opportunity, this task should provide a concise account of the subject matter, an overview of each part of the research plan, specific project aims and the methodology. The summary should reflect the significance of the project. Maximum 3500 characters (1 page), including references.

4. Complete Peer Review Administration Information (if applicable)

This section collects information used for the purpose of peer review administration.

Suggested External Reviewers

Suggest Canadian and/or foreign reviewers that you feel have the expertise to review your application. CIHR reserves the right to make the final selection of external reviewers. You should not suggest reviewers in conflict of interest. Consult the Conflict of Interest and Confidentiality Policy of the Federal Research Funding Organizations (COIC) for more information.

Reviewers to Exclude

Provide the names of individuals that you feel cannot provide an objective review of your application.

Future Committee Member Nominations

Nominate individuals that you feel would be an attribute to a particular peer review committee.

5. Attach Other Application Materials (if applicable)

This section collects additional material that may have to be included with the application package. Specific instructions, such as labelling, content and page limitations will be indicated in the “How to Apply” section of the funding opportunity.

6. Apply to Priority Announcements / Funding Pools (if applicable)

Note: This task may serve for different purposes than described below, but would be indicated in the “How to Apply” section of the funding opportunity.

Priority Announcements/Funding Pools on CIHR's core competitions offer additional sources of funding for highly rated applications that are relevant to specific CIHR research priority areas or mandates.

Priority Announcements/Funding Pools are listed on the CIHR website throughout the year together with CIHR's other current funding opportunities. For requirements on individual Priority Announcements/Funding Pools, verify the "How to Apply" section of each Priority Announcement/Funding Pool on the Funding Opportunities page. This section will indicate if relevance information is required at the application stage.

To apply for funding through a Priority Announcement/Funding Pool, select the Priority Announcement/Funding Pool title from the list on ResearchNet and the Relevant Research Area(s) addressed by your proposal, then press save. If a relevance form is required, a text box should appear. Complete the text box and press save again.

7. Print/Upload Signature Pages

1. Print the signature page PDF file which is found on ResearchNet.
2. Obtain all required signatures.
   • Check the "How To Apply" section of the funding opportunity description to verify signature requirements.
3. Scan and upload the signed signature pages in the Print/Upload Signature Pages section in ResearchNet prior to submitting your application.

8. Preview

Review all components of the application. If a section is incomplete, the missing information must be provided to successfully submit the application.

The applicant is responsible for ensuring that information provided is complete and conform to application requirements. ResearchNet does not validate the content of the uploaded document(s).

Note: Applicants cannot preview their CCV information through ResearchNet. They must verify the information directly on the CCV portal.

9. Manage Access (optional) (if applicable)

This task allows a Nominated Principal Applicant (NPA) to delegate access to a maximum of five [5] individuals to support the completion of application tasks.

How to delegate access:

1. Ensure the delegate has a valid ResearchNet account/email address.
2. Select the Manage Access task.
3. Select the Add Access link.
4. Complete the mandatory Email Address (ResearchNet account) and Last Name fields. Note, first name field is optional.
5. Select Save or Save and Add Another User.

How to remove access:

1. Access can be revoked at any time before eSubmission by selecting Delete.
2. Once deleted, the individual will no longer be able to view the application.

A delegate's access does not carry through the various phases of a competition. The NPA will have the option to delegate access to individuals at each stage of a competition.

The NPA is encouraged to remove access from all delegates prior to completing the Consent and Submit task. Should access not be revoked prior to submission, the delegate will retain access to the application in their Completed Activities tab.

For more information, please see the Frequently Asked Questions (FAQ).

10. Consent and Submit

Applicants must review the terms listed and respond to the questions regarding consent in order to submit their application.

Applicants must click Submit to CIHR to send their application to CIHR.

It is highly recommended that applicants submit their application well ahead of the CIHR deadline. The applicant will receive a confirmation email once the application has been submitted to CIHR. No further confirmation is provided.

Date modified:

2024-06-11